• STEMFEST Volusia Display Agreement

    RULES AND REGULATIONS

    1. Agreement
    The following rules and regulations become binding upon the purchase of a sponsor package by the applicant and its employees from DME Stadium LLC, the event owner and coordinator.

    2. Space Assignment
    Final space assignment is at the sole discretion of show management. Show management reserves the right to adjust booth locations, should the need arise, but not without prior notification of the Sponsor.

    3. Booth Description
    No walls, partitions, signs or decorations may be erected which will interfere with the general view “down the aisle”, or with other exhibits. Additional booth requirements may be requested by the Sponsor from the decorating service provider. The Sponsor is solely responsible for all costs incurred.

     

    4. Show Move-In & Move-Out
    Move-In
    Sunday- Sept 23, 2018........ 10:00 a.m. - 7:00 p.m.
    Contact us if you need more set-up time
    Move-Out
    Tuesday - Sept 25, 2018 . . . 7:00 p.m. – 11:00 p.m.
    Wednesday - Sept 26, 2018 . . . 9:00 a.m. - 5:00 p.m.

    NOTE: No Sponsor will be allowed to break down their booth until after the show at 7:00 p.m. on Tuesday, September 25, 2018. Any company that willfully dismantles its booth prior to closing time will not be permitted to exhibit at future Daytona Stadium events. The Sponsor understands that this schedule will be strictly adhered to as a courtesy to other Sponsors and to Daytona Stadium delegates.

    6. Unoccupied Space
    Daytona Stadium reserves the right, should any rented space remain unoccupied after the first hour of the show’s opening, to rent or occupy said space.

    7. Payments & Refunds
    All refunds will be processed after the conference. Sponsorship fee is non-refundable.

    8. Food Service
    Daytona Stadium reserves the right to provide food and beverage service during certain hours in the exhibit area. No free samples of food, beverage or any product may be given away or otherwise distributed by any Sponsor without prior written approval of Daytona Stadium.

    9. Noisy & Obnoxious Equipment
    Due to the nature of this event, we understand some experiments could result in disruptions and may create some hazards so please keep any experiments safe (See our chemical list on the official website at www.stemfestvolusia.org/allowed-chemicals). The operation of whistles or any objectionable device will not be allowed. After the expo opens, noisy and unsightly work will not be permitted. The sponsor understands that no music of any type unless as an integral part of your show is allowed during display hall hours (this includes music in video, slide or other presentations or features).

    10. Security & Liability
    Daytona Stadium will provide basic security measures from 9:00 a.m. Saturday, September 22, through 6:00 p.m. Wednesday, September 26. The sponsor agrees to hold DME, Daytona Stadium, or any of it’s affiliates and the show decorator against claims or liability arising out of the actions, fault or negligence of the sponsor, its agents or employees, prior to, during and after the exposition. Daytona Stadium and the show decorator shall not be responsible for any loss, damage or injury that may happen to the sponsor or the sponsor’s agents, patrons, guests, employees or property from any cause whatsoever (unless occasioned by the sole willful or gross negligence of Daytona Stadium, (or the show decorator) prior to, during or subsequent to the exposition period. The sponsor hereby releases Daytona Stadium and the show decorator from, and agrees to indemnify them against, any and all claims for such loss, damage or injury.

    11. Damage to Property
    The sponsor, its agents, guests or patrons shall not injure, nor in any manner deface the stadium premises or equipment therein, and shall not cause or permit anything to be done whereby the stadium or its equipment shall be in any manner injured, marred, unduly soiled, defaced, lost, stolen or otherwise removed from the facility, and will not drive, or permit to be driven, nails, hooks, tacks or screws into any part of the Stadium and will not make nor allow to be made, any alterations of any kind therein. Should any of the stadium’s equipment used by the sponsor in the conduct or operation of the exposition be damaged, lost or stolen, the sponsor will promptly pay for the equipment by cash or certified check.

    12. Signs & Posters
    The sponsor agrees that it will not post or display signs, advertisements, posters or cards of any description inside, in front of or on any part of the stadium without written consent.

    13. Public Policy
    All companies or individuals displaying at the annual STEMFEST Volusia Expo are participating at the exclusive discretion of Daytona Stadium and must abide by all local codes, rules, regulations and ordinances, including fire regulations, and must abide by the directions and instructions presented by official Daytona Stadium and show personnel. The sponsor understands that any violations of these policies may result in the immediate closing and removal of the sponsor’s booth.

    14. Eligible Displays & Restrictions
    Daytona Stadium reserves the right to accept or reject without reason any registration received.

    15. Display Floor Access
    Daytona Stadium reserves the right to limit access to the display area to anyone during times the show is not officially open.

    16. Use of Booth Space
    Sponsors shall reflect their companies’ highest standards of professionalism while maintaining their booths during show hours. No sponsor shall assign, sublet or share booth space without the permission of Daytona Stadium

    17. Sales Policy
    No firm or organization is permitted to engage in direct sales activities within the display area without the expressed written approval of the Daytona Stadium.

    18. Door Prizes
    It is at the discretion of the individual displaying company to conduct raffles and/or provide give-away items.